If you manage sites for multiple clients, you know the problem: maintenance work is invisible. Someone noticed the SSL cert renews next month. Someone else is half-done updating a plugin. A third task exists in a Slack message that's now buried 200 messages deep. Nothing is tracked, nothing has an owner, and when a client asks "what are you working on?" — you have to piece together an answer.
We've shipped a Kanban task board built into SiteBrief. Every maintenance task — whether you create it manually, or spot something in a site audit — lives here, linked to the right client site, assigned to the right team member, with a clear status.
Four columns, one workflow
The board has four columns that represent how maintenance work actually flows at an agency:
Tasks that are queued up and waiting. You know they need to happen — they just haven't started yet.
Someone is actively working on this. The assigned team member knows it's their job.
Completed tasks stay here so you have a history of what was done and when.
The task was considered but you decided not to act on it. Useful for audit trails and scope discussions.
Moving a task between columns is a single click in the dropdown inside the card. No drag-and-drop friction — just open the task, change the status, done.
What a task looks like
Each task has a small but useful set of fields:
- Title — what needs to happen, written in plain English
- Site — linked to one of your monitored sites. Filter the board by site to focus on a single client.
- Priority — High, Medium, or Low. Shown as a badge on the card so nothing critical gets buried.
- Assignee — assign to any team member. Their avatar and name appear on the card so ownership is visible at a glance.
- Description — optional, but useful for anything that needs context or steps to reproduce.
- Due date — optional deadline for time-sensitive tasks.
Team member assignment
The assignee dropdown pulls directly from your Team page. When you invite someone to SiteBrief and they accept, they appear in the dropdown automatically. No manual setup, no duplicate data.
Their name and a colour-coded avatar appear on the task card. If a task has no assignee, an empty circle icon is shown — a quick visual cue that someone needs to pick it up.
This works in both views of the board:
- The main Tasks page in the sidebar — all tasks across all sites in one Kanban view, filterable by site
- The site-level tasks panel — open any specific site and go to Tasks to see only that site's tasks, with the same assignee support
Filtering by site
The board defaults to showing tasks across all your sites. When you need to focus on a single client, use the site filter at the top of the board — it drops down a list of all your monitored sites and instantly narrows the board to just those tasks.
If you're already inside a specific site's detail page, the tasks panel there only shows that site's tasks by default — no filter needed.
Why not Trello, Asana, or Jira?
We're not trying to replace your project management tool. If your team lives in Jira or Linear, keep using it. SiteBrief's task board solves a specific problem: site maintenance work that originates inside your monitoring tool.
When you see an issue in a site audit — an expired cert, a missing security header, a PageSpeed drop — you can create a task from that context without switching tools or losing the thread of what caused it. The task is already linked to the right site. You pick an assignee and move on.
For agencies running 10–50 sites, this is the gap that always falls between tools: monitoring lives in one place, tasks live in another, and the connection between "this site has a problem" and "someone is fixing it" is usually a Slack message.
What's coming next
- Email notifications when a task is assigned to you or moved to a new status
- Recurring tasks — auto-create a task every N days for routine maintenance checks
- Task creation from DevLab issue detection — one-click "add to board" from any detected problem
- Client view — read-only task board link you can share with a client to show active work